Privacy Policy
This privacy notice explains how personal information may be collected and used through the Research Involvement website.
This website is part of King’s College London. It supports patient and public involvement and engagement in research by sharing opportunities, events, training, resources and information for public members, communities, researchers and partners.
Personal information means any information that relates to or identifies an individual.
How this website may use your information
You may provide personal information when you:
- contact the website team
- sign up to receive updates or newsletters
- submit a research opportunity, news item or event for promotion
- express interest in taking part in public involvement or engagement activity
- complete a form linked from this website
The information you provide may include your name, email address, organisation or role, the details of an event or opportunity, your communication preferences, and any information you choose to include in a form or message.
We may use this information to:
- respond to your enquiry
- send relevant updates about public involvement, engagement, training, events or research opportunities
- review submitted news, events or opportunities for possible publication
- support communication between public contributors, researchers and community partners
- help improve the content and usefulness of this website
Please do not include sensitive personal information in forms or messages unless it is specifically requested and clearly explained.
Forms and third-party services
Some forms linked from this website may use Microsoft Forms, Microsoft Dynamics or other King’s College London approved services.
Information submitted through these forms will be handled in line with King’s College London policies and any privacy information shown on the relevant form.
King’s College London core privacy notice
King’s College London is responsible for explaining how it collects, uses, stores and protects personal information. The university’s core privacy notice explains its general approach to processing personal information across its services, facilities, events and initiatives.
Read the King’s College London core privacy notice
The King’s College London core privacy notice also links to more specific privacy notices for students, applicants, prospective students, alumni and supporters, staff, recruitment activities and research.
Why King’s College London processes personal information
King’s College London can only process personal information where there is a lawful basis to do so. Depending on the context, this may include:
- providing a service as part of a contract
- performing official functions as a teaching and research institution in the public interest
- complying with a legal obligation
- supporting a legitimate interest of the university or a third party, where this is not overridden by your rights
- protecting somebody’s life
- processing information with your consent, where you have been given clear information and a genuine choice
How personal information may be shared
King’s College London may share personal information with service providers where this is needed to provide services, products or information requested from the university.
Where service providers are used, King’s College London will ensure appropriate contracts are in place and that service providers process information in line with instructions and data protection legislation.
Your rights
By law, you have rights over your personal information. These may include the right to:
- receive a copy of your information
- ask for errors to be corrected
- ask for information to be deleted once it is no longer needed
- ask for information to stop being used in a certain way
- ask for certain information in a portable, electronic format
- object to certain uses of your information, such as marketing or automatic profiling
Find out more about your rights in the King’s College London privacy notice
Marketing and updates
If you sign up to receive updates, we may use your contact details to send information about public involvement, engagement, research opportunities, training, events and related activities.
You can unsubscribe or ask to be removed from updates at any time.
Cookies
Cookies are small text files used by websites. King’s College London’s websites may use cookies to collect information such as IP address, operating system and browser information.
Cookies may be used to help the website work, understand how it is used and compare website traffic over time.
Read more about cookies in the King’s College London privacy notice
How long information is kept
Unless stated otherwise in a specific privacy notice, King’s College London keeps information based on the periods or criteria set out in the university’s Records and Data Retention Schedule.
Changes to this notice
This page may be updated if the way this website collects or uses information changes.
The King’s College London core privacy notice was last updated on 14 July 2023.
Contact
If you have a question about how information is used through this website, please contact the website team using the contact details provided on this site.
To contact King’s College London about the core privacy notice or information held about you, contact the university’s Data Protection Officer through the Information Compliance team.
Email: info-compliance@kcl.ac.uk
Post: Information Compliance team, King’s College London, Room SW1.09 Somerset House, Strand Campus, WC2R 2LS
If you do not feel your request has been dealt with appropriately, you can complain to the Information Commissioner’s Office.